EDI: Planning Schedule with Release Capability

Planning Schedule with Release Capability
GCA Standard 140-1999

This transaction opens a new flow of communications in the interactions among trading partners for control of paper inventories. It enables print customers to provide mills with detailed forecasts of requirements for paper over a specified period of time, and allows for the customer to update this forecast periodically. Customers may also use this transaction for ordering paper, if the trading partnership allows for it.

The transaction establishes a time horizon broken into specified periods of time - days, weeks, months, or quarters - for individual delivery locations. The transaction then specifies particular products, sizes, features, and quantities for each of those time periods. For the more current time periods the customer can make firmer forecasts than in future periods, and adjust the quantities accordingly from one period to the next. The planning schedule transaction also provides for rolling forecasts. When the most current period ends, the customer adds a new period at the end of the forecast time line.

If companies wish to use this transaction for ordering, they will find all of the necessary data elements found in the purchase order transaction set, X12 number 850, as detailed in GCA standard 135-1999. This document provides printing and publishing industry specifications for paper ordering. However, companies still need to use purchase order acknowledgements (X12 transaction set 855), changes (860), and change acknowledgements (865) also found in GCA standard 135-1999.

A working group chaired by Gerry Galewski of Perry Judd’s Inc. developed Invoice and Credit/Debit Adjustments for Paper. This working group is part of GCA’s Electronic Data Interchange Committee chaired by Bill Orndorff, also of Perry Judd’s and Brain Sharlach of McGraw-Hill Companies.

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